Announcements
Job Opportunity: Administrative Assistant to the Director
Occupational Summary:
Assist the Director of a major organization performing a variety of administrative duties with wide latitude for exercising discretion and judgment. Duties are related to the Director’s role, research portfolio, and outside commitments. Extreme attention to detail and ability to work flexible hours as needed is necessary.
Work Performed:
Coordinate busy and shifting office calendar including scheduling and coordinating meetings and/or conferences, and attending meetings for purpose of recording, preparing and distributing minutes and reports;
Perform advanced, diversified and confidential secretarial and administrative duties by independently preparing meeting agendas, memos, and correspondence; completing a variety of non-routine assignments;
Assist the Director in the timely management of all communications, both written and via telephone; Screen, prioritize, respond to, or forward Director’s incoming email as well as monitor follow up on all communications;
Maintain liaison with all levels of administration and faculty, including the President, Provost and Chancellor to coordinate and resolve problems and issues relative to academic and administrative matters of an internal and external nature;
Process a considerable amount of information in support of administrative activities; serve as the primary liaison for executive and other senior management personnel;
Receive and initiate extensive, regular outside contacts on behalf of the Director with executives and boards of directors of other companies, regulators, elected representatives, charitable boards, and customers.
Study reports received; check and compare with previous reports and other data and bring to the attention of the Director significant items, changes, errors or omissions; supervise the maintenance of office files keeping correspondence and reports available for reference and ensuring efficient operation of the office.
Supervise and coordinate the work of designated employees reviewing completed work for adherence to instructions and for correctness.
Recommend various personnel actions, including but not limited to, hiring, and performance appraisals.
Coordinate travel arrangements for the Director.
Plan and coordinate visits to the Global Health Institute of distinguished guests, insuring appropriate officials and administrators are notified of visits.
Provide administrative support to the Special Assistant to the Director to be determined and agreed upon by the Director, Assistant and Special Assistant.
To apply for this position:
Please complete application on-line at http://www.hr.duke.edu (requisition # 400350885) and send your resume and cover letter to .(JavaScript must be enabled to view this email address), with ‘ASSISTANT TO DIRECTOR’ in the subject field.
Posted Oct 15, 2009